Request for Public Records



All requests for public records must be submitted using the attached form. The Applicant must fill out each portion which is applicable to the request made. The fully completed form may be submitted to the Custodian of Records:

Margaret E Pemberton
Clerk of the Board of Chosen Freeholders
County Administration Building - First Floor
75 Bayard Street
New Brunswick, NJ 08901

Public records will normally be available in accordance with P.L. 2001, c 404, within seven (7) business days. Some records will be immediately available. In general:

  1. Immediate access ordinarily shall be granted to budgets, bills, vouchers, contracts, including collective negotiation agreements and individual employment contracts, and public employee salary and overtime information. Minutes of public meetings will be generally available immediately after the minutes have been approved by the governing body.

  2. If the Request for Public Records form is completed in a location other than the Clerk of the Board, First Floor, Middlesex County Administration Building, 75 Bayard Street, New Brunswick, New Jersey, it will be the responsibility of the department location to forward it to the Custodian of Records immediately for review. The requirement to comply within seven business days shall commence upon receipt by the Custodian of Records.

  3. Records which are not readily available or which will require a search of records will be made available as soon as possible and the Applicant will be provided with an interim report within seven (7) business days indicating the amount of time which will be required to complete the search of the records.

  4. Except as otherwise provided by law or regulation, the fee assesses for the duplication of a printed record shall be: first page to tenth page, $0.75 per page; eleventh page to twentieth page, $0.50 per page; all pages over twenty, $0.25 per page.

  5. Where a request is for a copy in a format other than a photocopy, reasonable efforts will be made to provide the information in the format requested. There will be an additional charge based on the costs involved in providing the copy in the format requested.

  6. Where a legal determination must be made as to whether the records are "public records" as provided by law, the request will be reviewed by the County Counsel and will generally be provided immediately after the Custodian of Records receives the determination from County Counsel or a Court that the records should be provided.

  7. There is no fee for inspecting a public record during normal business hours.

  8. Requests may be made in person, by mail or by fax.