Freeholder Chairperson: Charles Kenny
Chief Financial Officer and Treasurer:
Functions of Department Head:
Budget Preparation & Control
mission of the office of the County Comptroller is to maintain
the general books of accounts to assure the Board of Chosen Freeholders
that funds are expended within budgetary limits and in accordance
with the County's Uniform Claim Procedure, and to report to the
Board the results of operations. In meeting this objective, an
integrated on line Financial Management Information System has
been installed from which all financial reports, including the
budget documents are prepared.
Payable Division is responsible for determining the accuracy of
vouchers processed to the Board of Chosen Freeholders for approval
Control Division is responsible for determining sufficiency of
funds for Personnel Requisitions, Purchase Orders and Purchase
Contracts requiring Board of Chosen Freeholder approval. In the
latter regard, the County Comptroller personally signs all resolutions
indicating that there are sufficient funds available for Commitment.
There are in excess of 9,693 line items in the General, Trust,
and Capital Funds that must be controlled.
Accounting Division is responsible for preparing and maintaining
the General Ledger and preparing all entries affecting the General
Ledger. It is also responsible for preparing all financial statements.
Division maintains a central payroll system for all County Departments.
On average, 2,025 employees are paid on a bi-weekly basis. This
Division is also responsible for all fringe benefit reporting;
i.e. pension, deferred compensation, health benefits, and unemployment
compensation for the County.
Administration Division is responsible for fiscally monitoring
grants. This includes the reporting of financial activity to the
grantors fiscal departments.
Auditing Division is responsible for preparing accounting policies
and procedures for use by all departments and for assisting Department
Heads in installing and maintaining accounting systems. The internal
auditor has been assigned a variety of projects.
Comptroller is called upon from time to time to prepare financial
analyses on a myriad of topics. Recommendations are made to the
Board based upon the results of these analyses.
As the County's
Budget Director the County Comptroller works closely with the
Departments Heads, the Board of Chosen Freeholders, and the Division
of Local Government Services in the development of the annual
Operating and Capital Budgets.
here for the current Organizational Chart (Adobe PDF)